Ups and downs of being an event steward
Oct. 3rd, 2013 03:04 pm![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
abendgulesPart of being an event steward is asking people to help, directing help, thanking people for their help.
This is the first time I've had to ask people to post an event to Facebook on the site page for a CADW site. The CADW custodian asked specifically that we send them info, so they could promote the event to their followers.
When I started in the SCA, the time-critical promotional tasks were to get a (paper) event request mailed in to the chronicler to add it to the (paper) newsletter, AND to get a (paper) invitation to their Majesties so that they could claim their expenses.
IIRC there was some arrangement in US law that allowed volunteers for clubs to claim back tax on costs incurred for volunteering (as well as the travel fund costs).
So everything else was secondary - as soon as you had an event site, you had to send a paper invite to the Crown and get an event notice into the newsletter - no notice, no official event. This was drilled into me with passion by their excellencies of Skraeling Althing - to good effect, I'd say, since I can still remember it. :-)
I wouldn't say I'm nostalgic for paper-based event planning, but it does feel odd heading to an event with almost no paper: 2 copies of the schedule, a handful of signs, and a mobile phone seems to cover the comms side of the job now.
The down sides of stewarding is not getting to do all the fun stuff at the event yourself.
This morning I woke up to find my back in spasms, so I'm probably not packing my fencing kit for this weekend.
I'm sorely bummed, as I was looking forward to fencing in another Welsh castle.
This is the first time I've had to ask people to post an event to Facebook on the site page for a CADW site. The CADW custodian asked specifically that we send them info, so they could promote the event to their followers.
When I started in the SCA, the time-critical promotional tasks were to get a (paper) event request mailed in to the chronicler to add it to the (paper) newsletter, AND to get a (paper) invitation to their Majesties so that they could claim their expenses.
IIRC there was some arrangement in US law that allowed volunteers for clubs to claim back tax on costs incurred for volunteering (as well as the travel fund costs).
So everything else was secondary - as soon as you had an event site, you had to send a paper invite to the Crown and get an event notice into the newsletter - no notice, no official event. This was drilled into me with passion by their excellencies of Skraeling Althing - to good effect, I'd say, since I can still remember it. :-)
I wouldn't say I'm nostalgic for paper-based event planning, but it does feel odd heading to an event with almost no paper: 2 copies of the schedule, a handful of signs, and a mobile phone seems to cover the comms side of the job now.
The down sides of stewarding is not getting to do all the fun stuff at the event yourself.
This morning I woke up to find my back in spasms, so I'm probably not packing my fencing kit for this weekend.
I'm sorely bummed, as I was looking forward to fencing in another Welsh castle.
